Application Open:
Full-Time
Job Purpose:
The Student Finance Officer is responsible for managing all aspects of student finance operations, including accounts receivable, stipends, and related financial processes within the Operations Office. This role ensures accurate and timely delivery of student stipends, invoicing and collection of tuition/fees, and proper reconciliation of student accounts using SIS and Oracle systems. The position serves as the primary point of contact for students relative to their financial relationship with the University. This role contributes to operational efficiency, compliance with institutional and regulatory policies, and the overall student experience through reliable student finance management.
Key Responsibilities:
Student Payroll & Accounts Receivable (AR)
- Prepare and execute the monthly student benefits & obligations in coordination with the RO team
- Ensure student benefit packages align with approved contracts and university policies.
- Collect, verify, and process student benefits & obligations documentation, including new students and status change forms.
- Receive requests impacting the student payouts, from relevant departments, such as housing, campus life, etc.
- Maintain accurate benefits & obligations records and support internal reviews or audits as required.
- Monitor and track student balances, aging reports, and follow-ups.
- Support reconciliation of student accounts with Finance to ensure accuracy
- Collect and process payments due from students, including tuition, enrollment deposits, and other charges.
HRIS and Data Management
- Support the maintenance and regular updating of student records within the HRIS.
- Ensure accuracy and confidentiality of student data across payroll and HR platforms.
- Generate benefits & obligations summaries and other Student Finance-related reports as required.
Compliance and Documentation
- Support adherence to relevant laws, regulations, and internal policies concerning benefits & obligations and data integrity.
- Maintain proper documentation to support audit readiness and ensure data consistency.
- Stay informed of relevant changes in policies and regulatory requirements.
Coordination and Stakeholder Support
- Liaise with Finance, Budgeting, IT, and other internal departments to resolve benefits & obligations or system-related issues.
- Assist students with benefits & obligations and related queries, such as statements, benefit updates and other financial obligations and benefits.
- Coordinate with external vendors (e.g., benefits & obligations software providers, insurance administrators) as necessary.
Process Support and Improvement
- Assist in documenting and improving benefits & obligations procedures.
- Support process enhancements and participate in related digitalization or automation initiatives.
Academic Qualifications:
- Bachelor’s degree in Accounting, Business Administration, Finance, or a related field.
Professional Experience:
Essential
- 2–4 years of proven experience in payroll processing and data management within an organizational setting.
- Strong working knowledge of HRIS platforms, payroll systems, and Student Information Systems (SIS).
- Demonstrated experience in supporting payroll operations, maintaining personnel records, and preparing compliance and regulatory reports.
- High attention to detail and financial accuracy in administering student stipends, allowances, and other benefits.
- Familiarity with UAE laws, regulations and payroll practices, including confidentiality and data protection standards.
- Ability to prepare, generate, and maintain accurate payroll and student related documentation and reports.
Preferred
- Prior experience working within a higher education institution or academic environment.
- Previous involvement in payroll or HR operations aligned with Abu Dhabi Government entities’ standards and requirements.
- Exposure to enhancement initiatives related to onboarding, stipend disbursement, payroll efficiency, or software system improvements.
